Garnishments - Standard Processing - Create Garnishment

 View Options:              Print
Procedure Updated: 
04/15/19

Use this procedure to create a garnishment on the Garnishment Document (0194) and Garnishment Order (0195) infotypes. Perform this procedure when a garnishment document is received by the agency.

Tips: 

If you received a writ of garnishment, refer to the Garnishments - Writ Processing - Create Writ procedure instead.

Before you begin, if you have questions on administering a garnishment, please contact the Public Records and Constituent Services Unit at the Attorney General’s Office:

(360) 753-9673
publicrecords@atg.wa.gov

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following field:

    • Personnel no.

    Screenshot of personnel number.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Payroll tab, click the box to the left of Garnishment Document.

    Screenshot of payroll tab.

  5. Step 5

    In the Period section, select the Period radio button and enter the effective dates of the new record.

    Screenshot of payroll tab.

    TIPS:
    • The From date should reflect the actual check date the garnishment is to begin for the employee. If you are uncertain of the check date, refer to the Payroll Calendar.

    • Garnishments will not process retroactively for a prior pay period.

    • The To date should reflect 12/31/9999.

  6. Step 6

    Click the Create button.

  7. Step 7

    Complete the following fields:

    The following fields are mandatory:

    • Case no.
    • Status
    • Received
    • Priority
    • Jurisdiction
    • Category
    • Vendor

    The following field is optional:

    • Service Charge

    Screenshot of garnishment document screen.

    TIPS:
    • The Case no. is the ID number of the garnishment document case.

    • The Status of the garnishment document should be Active. Assuming that sufficient wages are available and that processing of this garnishment is not disrupted by garnishments of higher priority, wages are withheld and remitted to the vendor.

    • The Received date should reflect the date the garnishment document is entered in HRMS. This date does not correspond to the date that the garnishment legally takes effect.

    • Priority establishes the order in which a garnishment will be deducted from payroll. The highest priority is 001, while the lowest possible priority is 999. If an employee is subject to multiple garnishment documents of equal priority, the system will process these documents in the order that they were entered into the system; the garnishment with the earliest Received date will be processed first.

    • Jurisdiction will default to WA - Washington State.

    • Category is determined by garnishment type:

      If garnishment type is Then select Category
      Mandatory Wage Assignments which includes other court orders C - Creditor-Court
      Federal Delinquent Tax Levy F - Federal Tax
      Student Loan G - Federal Non-Tax
      Federal Tax Notice of Payment Arrangement N - Fed Tax Notification
      Private Student Loan P - Private Student Loan
      Child Support S - Support
      State Delinquent Tax T - State Tax
      Voluntary Wage Assignment V - Voluntary Assignment
    • Vendor is the payee for the garnishment.

      • Most out of state child support is processed through Washington State DSHS Vendor 714401, however, there are a few states which have a vendor set up in HRMS. If you are uncertain of which vendor to use, please contact Division of Child Support.
      • If the vendor does not exist in HRMS, contact the Statewide Vendor/Payee Services for assistance before moving forward.
    • Select a Service Charge rule if a processing fee is to be collected as part of garnishment type Creditor-Court (C ) or Support (S). HRMS will determine if there are enough monies to collect the fee.

  8. Step 8

    Click the Enter button to validate the information.

  9. Step 9

    Click the save button.

    TIPS:
    • This is a dynamic action. Once the Garnishment Document (0194) infotype is saved, the Garnishment Order (0195) infotype will appear.

  10. Step 10

    Complete the Garnishment Order (0195) infotype:

    The following field will default:

    • Order Type

    The following fields are mandatory:

    • Rule
    • Deduction Value
    • Deduction Rule

    The following field is optional:

    • Balance

    Screenshot of garnishment order screen.

    TIPS:
    • Deduction specifies the regular deduction to be taken from the employee wages and the basis for how the payment will be garnished.

    • When entering a percentage always select "Percent of net" so that the disposable earning calculation is used in determining the garnishment amount.

    • The amount of the deduction for Federal Tax Levy is determined by the marital status and dependent information on the levy form rather than their W-4 filing status.

  11. Step 11

    The following fields are optional:

    • Value
    • Unit

    Click Exempt if applicable.

    TIPS:
    • You can establish a ceiling override for the Non-exempt or Exempt amount by specifying a value and basis of deduction.

      • Value can be an amount or a percentage, depending upon the value selected in the Unit field.
      • Unit specifies a basis of deduction and is used in conjunction with the amount or percentage found in the Value field.
    • The exempt value is used to ensure the federal limit is followed and can also be used if the garnishment places a limit higher than the federal limit for exempt earnings.

    • For IRS Tax Levies, refer to the Table for Figuring Amount Exempt from Levy on Wages, Salary and Other Income. If the IRS allows for exempt amounts above the amount in the table, you must enter the total of the table amount plus the additional exemptions in the Additional Amount field to override the calculated amount. Run a Payroll Simulation and look for wage type 3030 Levy to verify the deduction amount.

  12. Step 12

    Depending on your Rule selection, you may receive the following message:

    Screenshot of display message.

    Click the Continue button to populate the supplementary information.

  13. Step 13

    If applicable, complete the Statement of Exemptions and Filing Status.

    The following fields are mandatory:

    • Filing Status

    The following fields are optional:

    • Number of exemptions
    • Levy Form Date
    • Additional standard deduction

    Screenshot of statement of exemptions and filing status screen.

    TIPS:
    • The marital status and dependent information must reflect what is on the levy form rather than their W-4 filing status.

    • The Levy Form Date field is used to determine the non-exempt amount for levies, which change every year.

      • If the levy specifies that you should use the most up-to-date table, leave the field blank.
      • If you want to use a form for a fixed year, enter a date from the year in which the table was valid.
    • Additional standard deduction is claimed on parts 3, 4 and 5 of the levy.

  14. Step 14

    Click the Enter button to validate the information.

  15. Step 15

    Click the Save button.