1st Payroll Cutoff in February- Finalize processing Annual Sick Leave Buyout prior to the first payroll cutoff in February.
Mid-Jan – Receive opt-in/opt-out forms from employees for Annual Sick Leave buyout. For employees who have opted in:
1st Week in January – Begin processing Annual Sick Leave buyout:
Reporting Only Agencies should follow the Sick Leave Buyout – Reporting Only Agency Determine Eligibility/Calculate Sick Leave Buyout process
Late-Dec – Begin agency planning and preparation for Annual Sick Leave buyout process:
Run the Display Payroll Results Table Report if you find an employee who is out of balance. This will allow you to look at the detail of what was processing, any arrears activity, and if there is retroactivity that may need to be accounted for.
Run the Wage Type Reporter Report to ensure the wage types processing are in accordance with your expectation. Run this report for Wage Type 3005 - Garnishment: Writs to assist in balancing GL 5189.
Check the Payroll Cutoff Errors at 1:00 p.m. and 3:30 p.m. for your agency's errors. Employees on these lists will be locked out of final payroll processing if left uncorrected. Match the specific type of error in the error list to the Common Redline, ALAS, or RPCIPE Error documents for further instructions to correct the error(s).
Check the Payroll Cutoff Errors for your agency's errors. Employees on this list have been locked out of final payroll processing and will need to be paid outside of HRMS. Match the specific type of error in the error list to the Common Redline, ALAS, or RPCIPE Error documents for further instructions to correct the error(s). Manually paying an employee outside of HRMS requires creating an Additional Payment record using Wage Type 3100 for the amount the employee was paid outside of HRMS.
Run the Preemptive Basic Data Check Report to identify employees with missing master data in order to eliminate errors during payroll processing.
1st Week in Jan - Deadline for Manual Year-to-Date (YTD) adjustments for previous calendar year to be entered into HRMS. REMINDER: This cutoff will also include manual adjustments for other state withholding taxes.