Mid-Jan – Receive opt-in/opt-out forms from employees for Annual Sick Leave buyout. For employees who have opted in:
1st Week in January – Begin processing Annual Sick Leave buyout:
Reporting Only Agencies should follow the Sick Leave Buyout – Reporting Only Agency Determine Eligibility/Calculate Sick Leave Buyout process
Late-Dec – Begin agency planning and preparation for Annual Sick Leave buyout process:
Run the Preemptive Basic Data Check Report to identify employees with missing master data in order to eliminate errors during payroll processing.
Run the Tax Exempt Status Report to display active employees who have “N” in their withholding tax schedule.
Run the Wages Not Subject to OASI Medicare Report to display employees who have wages not subject to OASI and Medicare or are nearing the OASI maximum for the year and have transferred agencies within the tax year. HRMS calculates by Business Area individually and will not combine the total. To correct OASI maximum, refer to the Payroll Results Adjustment procedure.
Run the Medical Aid Detail Report to display Gross Salary, Work Hours by Medical Aid code for the quarter.
Run the Payroll Posting Report to check for accounting or funding discrepancies in payroll processing. This report will assist in reconciliation of GLS 1324, 5124, 5145, 5180, 5181, 5183, 5187, 5189, and 5199.
Run the LTSS PFML Quarterly Wages Premiums & Hours Report to identify the premiums, wages, and hours that have been reported to Employment Security Department for the PFML and LTSS programs. Save this report for your records, HRMS does not save historical data for this report.
Attend the Personnel Payroll Association (PPA) meeting. Visit the PPA website for details on time, date, and location. Sign up for the OFM dl SWA Contacts distribution list by emailing OFM Statewide Accounting at OFMAccounting@ofm.wa.gov to receive meeting agendas and handouts.