Payroll

Audit employees with leave without pay for potential date adjustments. Refer to  collective bargaining agreements and WAC 357 (or historical documentation as needed) for details on when date adjustments are needed and what criteria to consider. To correct a Date Specifications (0041) infotype record, refer to the  Date Specifications - Copy and Update Record user procedure.  To adjust a Next Inc Date in the Basic Pay (0008) infotype record, refer to the  Basic Pay - Add Next Increase Date user procedure.

Attend the Personnel Payroll Association (PPA) meeting.  Visit the PPA website for details on time, date, and location. Sign up for the OFM dl SWA Contacts distribution list by emailing OFM Statewide Accounting at OFMAccounting@ofm.wa.gov to receive meeting agendas and handouts.

Late-Oct -  Create an internal checklist cutoff calendar to identify agency deadlines and create a communication plan for items such as:

Nov - Attend the Year-End Personnel Payroll Association (PPA) meeting. Visit the PPA website for details on time, date, and location. Sign up for the OFM dl SWA Contacts distribution list by emailing OFM Statewide Accounting at OFMAccounting@ofm.wa.gov to receive meeting agendas and handouts. 

Mid-Nov - Remind employees to submit a new Form W-4 if their filing status, allowances, or exempt status has changed since the last time they filed a W-4 (if no changes, do not resubmit). For changes, follow the  Withholding Info W4/W5 US - Copy and Update Record user procedure.

Mid-Nov - Remind employees to update their mailing address for accurate W-2 mailings. Address changes can be made through MyPortal or the Addresses (0006) infotype. Refer to the Addresses user procedures.

2nd Week in Jan - Target date for new LNI Rate implementation. Once implemented, agencies will need to verify rates.

2nd Week in Jan - OFM will initiate statewide W-2 processing.

Mid-Feb - Hold an internal agency year-end debriefing meeting. Document lessons learned during year end in preparation for the next year-end.

Final Payroll Cutoff in Dec (Final Days 0-4) - Ensure your agency runs each report identified in the HRMS Processor Guide - by Pay Period meticulously. If you have any questions or concerns, please contact  HereToHelp@ofm.wa.gov immediately.