1st Day 4 in Dec - Research and correct employees locked out of 12/10 payroll. Prepare for pay period 24, Payroll and Tax Reporter roles should work together to ensure everything is in balance.
Early-Dec - Prior to the first payroll run for the upcoming year, identify and clear all existing overpayments or claims from current year. A current period claim is processed through wage type /561 and a claim from through wage type /563 in payroll processing. Claims can be identified easily running the Wage Type Reporter.
Early-Dec - Identify and enter manual adjustments (this includes manual adjustments for other state taxes).
Nov - Attend the Year-End Personnel Payroll Association (PPA) meeting. Visit the PPA website for details on time, date, and location. Sign up for the OFM dl SWA Contacts distribution list by emailing OFM Statewide Accounting at OFMAccounting@ofm.wa.gov to receive meeting agendas and handouts.
Run the Tax Exempt Status Report to display active employees who have “N” in their withholding tax schedule. Be sure this is the correct designation for the employee in accordance with their selection.
Mid-Oct - 1st run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided. Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the Personal Data - Change Existing Record procedure.
Late-Oct - Create an internal checklist cutoff calendar to identify agency deadlines and create a communication plan for items such as:
Run the Tax Exempt Status Report to display active employees who have “N” in their withholding tax schedule.
Run the Medical Aid Detail Report to display Gross Salary, Work Hours by Medical Aid code for the quarter.
Run the PFML Quarterly Wages Premiums & Hours Report to identify the PFML premiums, wages, and hours that have been reported to Employment Security Department. Save this report for your records, HRMS does not save historical data for this report.