Payroll

Run the Preemptive Basic Data Check Report to identify employees with missing master data in order to eliminate errors during payroll processing. 

1st Week in Jan - Deadline for Manual Year-to-Date (YTD) adjustments for previous calendar year to be entered into HRMS. REMINDER: This cutoff will also include manual adjustments for other state withholding taxes. 

Early-Dec - Identify and enter manual adjustments (this includes manual adjustments for other state taxes).

1st Day 4 in Dec - Research and correct employees locked out of 12/10 payroll.  Prepare for pay period 24, Payroll and Tax Reporter roles should work together to ensure everything is in balance. 

Final Day 4 in Dec - Research employees locked out of the 12/24 payroll. Take appropriate cross-calendar year actions to pay and correct employee.  This includes but is not limited to: pay employee outside of system, enter  manual YTD adjustments,  cross-calendar year overpayment collections, etc.   

Late-Dec - 3rd run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided.  Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the  Personal Data - Change Existing Record procedure.

Mid-Oct - 1st run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided.  Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the  Personal Data - Change Existing Record procedure.

Final Day 4 in Nov - Research employees locked out of the 11/25 payroll. Take appropriate cross-calendar year actions to pay and correct the employee. This includes but is not limited to: pay employee outside of system, enter manual YTD adjustments,  cross-calendar year overpayment collections, etc.   

Early-Nov - Remind employees of PEBB Annual Open Enrollment, including items such as:

Check the Payroll Cutoff Errors at 9 a.m. for your agency's errors. Employees on these lists will be locked out of final payroll processing if left uncorrected. Match the specific type of error in the error list to the Common  Redline,  ALAS, or  RPCIPE Error documents for further instructions to correct the error(s).