Payroll

Run the 3rd Party Payroll Reconciliation to verify IRS - EFTPS vendor (vendor number 2181700).

Audit employees with leave without pay for potential date adjustments. Refer to  collective bargaining agreements and WAC 357 (or historical documentation as needed) for details on when date adjustments are needed and what criteria to consider. To correct a Date Specifications (0041) infotype record, refer to the  Date Specifications - Copy and Update Record user procedure.  To adjust a Next Inc Date in the Basic Pay (0008) infotype record, refer to the  Basic Pay - Add Next Increase Date user procedure.

Run the Tax Exempt Status Report to display active employees who have “N” in their withholding tax schedule. Be sure this is the correct designation for the employee in accordance with their selection. 

Mid-Oct - 1st run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided.  Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the  Personal Data - Change Existing Record procedure.

Late-Oct -  Create an internal checklist cutoff calendar to identify agency deadlines and create a communication plan for items such as:

Mid-Nov - 2nd run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided. Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the  Personal Data - Change Existing Record procedure.

Nov - Attend the Year-End Personnel Payroll Association (PPA) meeting. Visit the PPA website for details on time, date, and location. Sign up for the OFM dl SWA Contacts distribution list by emailing OFM Statewide Accounting at OFMAccounting@ofm.wa.gov to receive meeting agendas and handouts. 

Early-Nov - Remind employees of PEBB Annual Open Enrollment, including items such as:

Final Day 4 in Nov - Research employees locked out of the 11/25 payroll. Take appropriate cross-calendar year actions to pay and correct the employee. This includes but is not limited to: pay employee outside of system, enter manual YTD adjustments,  cross-calendar year overpayment collections, etc.   

Mid-Nov - Remind employees to submit a new Form W-4 if their filing status, allowances, or exempt status has changed since the last time they filed a W-4 (if no changes, do not resubmit). For changes, follow the  Withholding Info W4/W5 US - Copy and Update Record user procedure.