Payroll

Mid-December - Verify that accounts payable has all IRS Form 1099-MISC data needed for amounts paid to the claimant of deceased employees' estates.

Final Payroll Cutoff in Dec (Final Days 0-4) - Ensure your agency runs each report identified in the HRMS Processor Guide - by Pay Period meticulously. If you have any questions or concerns, please contact  HereToHelp@ofm.wa.gov immediately. 

1st Day 4 in Dec - Key final payroll master data updates into HRMS in anticipation for final payroll cutoff.  Verify no errors are immediately present following master data updates with frequent Payroll Simulations. 

Final Day 4 in Dec - Research employees locked out of the 12/24 payroll. Take appropriate cross-calendar year actions to pay and correct employee.  This includes but is not limited to: pay employee outside of system, enter  manual YTD adjustments,  cross-calendar year overpayment collections, etc.   

1st Day 4 in Dec - Research and correct employees locked out of 12/10 payroll.  Prepare for pay period 24, Payroll and Tax Reporter roles should work together to ensure everything is in balance. 

Early-Dec - Prior to the first payroll run for the upcoming year,  identify and clear all existing overpayments or claims from current year. A current period claim is processed through wage type /561 and a claim from through wage type /563 in payroll processing. Claims can be identified easily running the Wage Type Reporter. 

Early-Dec - Identify and enter manual adjustments (this includes manual adjustments for other state taxes).

Final Day 0 in Dec - Final Offcycle Workbench for the year. Once the final Day 0 concludes, agencies will no longer to be able to process an Offcycle workbench for the closing year. If this deadline is missed, manual adjustments will be required. 

Run the Payroll Journal Report to examine Gross and Net Pay (This is an alternative to going into each employee’s pay results one at a time.)     

Run the Payroll Journal Voucher Report to display records of money being transferred between agencies or out of HRMS as a result of payroll processing.