1st Day 4 in Dec - Research and correct employees locked out of 12/10 payroll. Prepare for pay period 24, Payroll and Tax Reporter roles should work together to ensure everything is in balance.
Early-Dec - Identify and enter manual adjustments (this includes manual adjustments for other state taxes).
Run the Tax Exempt Status Report to display active employees who have “N” in their withholding tax schedule. Be sure this is the correct designation for the employee in accordance with their selection.
Mid-Oct - 1st run of EVS Verification Failure Report to check for employees who have a mismatch in their SSN or Name provided. Work with your Personnel Administration Processor to make any corrections on the Personal Data (0002) infotype, refer to the Personal Data - Change Existing Record procedure.
Late-Oct - Create an internal checklist cutoff calendar to identify agency deadlines and create a communication plan for items such as:
Run the Tax Exempt Status Report to display active employees who have “N” in their withholding tax schedule.
Run the Medical Aid Detail Report to display Gross Salary, Work Hours by Medical Aid code for the quarter.
Attend the Personnel Payroll Association (PPA) meeting. Visit the PPA website for details on time, date, and location. Sign up for the OFM dl SWA Contacts distribution list by emailing OFM Statewide Accounting at OFMAccounting@ofm.wa.gov to receive meeting agendas and handouts.
Run the 3rd Party Payroll Reconciliation to verify IRS - EFTPS vendor (vendor number 2181700).
Early-Nov - Remind employees of PEBB Annual Open Enrollment, including items such as: