Employee Duty Station Reports - Employee Duty Station Data

 View Options:              Print
Procedure Updated: 
05/10/19

Use this report to view employee duty station and telework/flexible schedule information for all employees as of a Key Date and based on selection criteria specified in the selection section. This report supports Executive Order 16-07, Building a Modern Work Environment.

Tips: 

The following statewide variants are available for the Employee Duty Station Reports - Employee Duty Station Data:

  • SWV_COUNTY - SWV_COUNTY

Refer to the Statewide Variant List for more information.

An employee’s duty station or telework/flexible schedule information defaults to the position’s duty station and telework/flexible schedule settings on the Address (1028) and Telework/Flex Work (POS) (9901) infotypes. If the employee has an override to the position’s duty station on their Duty Station Address (9105) infotpye or if the employee has an override to the position’s telework/flexible schedule on their Telework/Flex Work (Employee) (9106) infotype, the employee’s overridden value(s) for these fields will be displayed on this report.

To view all position duty station and telework/flexible schedule information, including vacant position information, refer to Position Duty Station Reports (ZHR_RPTOMN04).

  1. Enter transaction code ZHR_RPTPA805 in the command field and click the Enter button.

    Screenshot of command field.

  2. Select the Employee Duty Station Data radio button.

    Screenshot of report type selection.

    Tips: 

    This report procedure details using the Employee Duty Station Data selection. Refer to the Employee Duty Station Reports - Employee Duty Station Location History report procedure for using that report selection.

  3. Complete the Period section.

    The following field will default:

    • Key Date (As-of-Date)

    Screenshot of period section.

    Tips: 

    Key Date (As-of-Date) field defaults to current date, but may be changed.

    Duty station and telework/flexible schedule data was first available in HRMS in 2016.

  4. Complete the Selection section.  

    The following fields are optional:

    Screenshot of selection section.

    Tips: 

    The Selection section will assist in getting only the information needed. A selection is not required for each field.

    UFI is a number that is assigned to all state facilities listed in the Facilities Inventory System. A list of UFI codes are available by clicking the match code in the UFI field. Refer to the HRMS Search - UFI Matchcode user procedure for more information.

    Job Abbreviation field is case sensitive.

    Leaving the Employment Status field blank will bring Withdrawn (0) employees into your reports results. Use this selection field to restrict your report results to only Active (3) and/or Inactive (1) employees.

  5. Previously saved layout variants may be added to Output Format section.

    Screenshot of output format section.

    Tips: 

    A Layout Variant is not required. Leaving this field blank will result in a default layout for this report.

  6. Click the Execute button.

    Screenshot of report results.

    Sample report results. Click to expand.

    Click to expand.

    Sample report results. Click to expand.

    Click to expand.

    Sample report results. Click to expand.

    Tips: 

    Columns included in the report results depend on your default layout for this report. The report layout can be changed, saved or a previously saved layout can be selected.

    The full column names will display when hovering the cursor over the column headings.

    As of Date is the key date entered on the report selection screen.

    If the Position UFI Override column has an X in the box, the duty station data is coming from the employee’s Duty Station Address (9105) infotype.

    If the Position UFI Override column does not display an X, the data is coming from the employee’s assigned position’s Address (1028) infotype.

    Use this report and add the Worksite and Duty Station columns to your layout to ensure all employee location information is in sync.

The following table maps each field to the infotype:

Report Field Infotype Name Infotype Number
Unique Facility Identifier Address or Duty Station Address 1028 or 9105
Personnel Number Organizational Assignment 0001
Employee Name Personal Data 0002
Employment Status Actions 0000
Business Area Code Organizational Assignment 0001
Business Area Organizational Assignment 0001
Personnel Area Code Organizational Assignment 0001
Personnel Area Organizational Assignment 0001
Personnel Subarea Code Organizational Assignment 0001
Personnel Subarea Organizational Assignment 0001
Position Code Organizational Assignment 0001
Position Abbr Position Object 1000
Position Position Object 1000
Organization Unit Code Organizational Assignment 0001
Organization Unit Abbr Org Unit Object 1000
Organization Unit Org Unit Object 1000
Job Code Organizational Assignment 0001
Job Abbr Job Object 1000
Job Job Object 1000
Work Contract Organizational Assignment 0001
Work Contract Code Organizational Assignment 0001
Part-time Employee Planned Working Time 0007
Address 1 Address or Duty Station Address 1028 or 9105
Address 2 Address or Duty Station Address 1028 or 9105
City Address or Duty Station Address 1028 or 9105
County Address or Duty Station Address 1028 or 9105
State Address or Duty Station Address 1028 or 9105
Zip Code-Zip4 Address or Duty Station Address 1028 or 9105
Country Address or Duty Station Address 1028 or 9105
Active/Inactive UFI Address or Duty Station Address 1028 or 9105
Position UFI Override Derived. If a Duty Station Address exists on the Employee Duty Station Address, Position UFI Override = “X” 9105
Telework (EE) Code Telework/Flex Work (Employee) 9106
Telework (EE) Telework/Flex Work (Employee) 9106
Flextime (EE) Code Telework/Flex Work (Employee) 9106
Flextime (EE) Telework/Flex Work (Employee) 9106
Compressed Workweek (EE) Code Telework/Flex Work (Employee) 9106
Compressed Workweek (EE) Telework/Flex Work (Employee) 9106
Homebased Derived. If UFI Code begins with “Z”, then Homebased = “X” (True). 1028 or 9105
Capacity Util. Level Basic Pay 0008
End Date Report Selection End Date N/A
Duty Station County Code (IT1660) Job Attributes 1660
Duty Station County (IT1660) Job Attributes 1660
Worksite County Code Unemployment State 0209
Worksite County Unemployment State 0209

Example Scenario

Below is an example of running the Employee Duty Station Reports - Employee Duty Station Data. This is not a comprehensive list of every scenario.

Example 1 - Identify employees with inconsistent work county coding.

My agency's budget office called because they are receiving inconsistent county codes in their system that feeds from HRMS. I need to identify the inconsistencies so that I can clean up those records.

  • Select the statewide variant SWV_COUNTY
    • This variant defaults the Report Type Selection, Key Date, Employment Status, and Layout Variant fields.
    • Default values can be changed.
  • Additional Selection value entered:
    • Personnel area = 1790

Screenshot of report setup.

  • Execute the report.

Click to expand.

Sample report results. Click to expand.

  • Compared the three work county fields (UFI County, Worksite County, and Duty Station County) and identified one record with mismatches that needs to be corrected.