Welcome to the HRMS Support Hub

Use the monthly HCA reports you have received from HCA, the Reconciliation Template found on the OFM website, and the Health Care Reconciliation Report to reconcile the differences between Pay1 and HRMS amounts related to Account 035/GL 5181 and W-2 reporting requirements. Use the Health Insurance Sample Reconciliation and Instructions resource as needed.

1st Payroll Cutoff in February- Finalize processing Annual Sick Leave Buyout prior to the first payroll cutoff in February. 

• Receive signed Sick Leave Buyout Forms from employees
• Create Sick Leave Buyout record(s) - Buyouts should be effective January 31st

Mid-Jan – Receive opt-in/opt-out  forms from employees for Annual Sick Leave buyout. For employees who have opted in:

• Create Sick Leave Buyout Forms using the Buyout Statements Report
• Send Sick Leave Buyout Form(s) for return signature
  Be sure to include a “Respond no later than” date for return signature.

1st Week in January – Begin processing Annual Sick Leave buyout:

• Finalize sick leave processing of previous calendar year leave requests
• Determine Eligibility
• Contact eligible employees for opt-in/opt-out options
  Be sure to include a “Respond no later than” date to eligible employees.

Reporting Only Agencies should follow the Sick Leave Buyout – Reporting Only Agency Determine Eligibility/Calculate Sick Leave Buyout process

Late-Dec – Begin agency planning and preparation for Annual Sick Leave buyout process:

• Contact Leave Approvers to ensure all calendar year sick leave is processed as soon as possible.
• If requesting print or mail services through Department of Enterprise Services, initiate contact by emailing PrintCSR@des.wa.gov.

Run the IT1018 Position Cost Distribution report to identify positions with a mis-match in funding. Cost Distribution should match your business area coding. To update a Cost Distribution (1018) infotype record on the position, refer to the Position Cost Distribution user procedure.

Run the IT0027 Employee Cost Distribution report to identify employees with a mis-match in funding. Cost Distribution coding should match your business area. To update a Cost Distribution (1018) infotype record in the position, refer to the Position - Maintain Cost Distribution user procedure.

Run the Actions Report to identify employees who may have a missing or incorrect ACA Status Code. To update the ACA status code, refer to the Planned Working Time – Change Existing Record procedure.

Run a Periodic Increment and Longevity Increase Projection Report to identify employees receiving a Periodic Increment on a mid-period date (any date other than the first day of the pay period). Then run the Flexible Employee Data Report to identify any mid-period PID employees who are also on a 24/7 schedule. Create Schedule Substitutions for the entire period to avoid an error.