HRMS Change Request and Approval Process
The Office of Financial Management (OFM) State HR Division serves as the business owner for many IT systems that support the statewide human resources, payroll, and labor relations functions; Human Resource Management System (HRMS) and MyPortal are the largest of those systems.
Technology advances, legislative updates, and changing business needs can require updates to existing HR Systems. Requests submitted from agencies must be submitted by an agency HR and/or Payroll manager, depending on the type of update required. OFM no longer accepts requests for changes to existing HRMS GAP files or creation of a new HRMS GAP file.
To manage these changes, the HR Payroll Priorities and ITSD Governance Review Teams were formed. These team’s goals are to manage resources while continuously improving and addressing agency and business needs. The teams meet regularly to discuss and prioritize incoming change requests.
Requests for changes to HR systems may have specialized prerequisites based on the type of request.
HRMS Change Requests with Prerequisites
Requests for new Wage Types or Planned Working Time schedules require cross-team or cross-agency collaboration and will not be considered until prerequisites have been met in full. Select the type of request you will be making to see more details about these prerequisites:
Submit an HR Systems Change Request
There are two ways authorized requestors can submit a request for HR Systems change or enhancement:
If a change request is approved, you will be notified, and the work will be prioritized based on risk, impact, and available resources. Changes are then scheduled for a release date, along with other maintenance and operations updates. In instances where a request is not approved, the requestor will be notified.