Other Taxes US - Copy and Update Record

Procedure Updated: 
01/04/19

Use this procedure to copy an existing Other Taxes US (0235) infotype record and update it with necessary changes. Using the Copy action will retain the history of the previous record.

Tips: 

Certain groups of employees are exempt from some taxes because of the nature of the work they do. These may include:

Exemptions from Federal Taxes

Exemptions from State Taxes

These groups of employees require an Others Taxes US (0235) record created to exempt them from these taxes processing through payroll. If exemptions are needed for Federal Withholding, use the Withholding Info W4/W5 US procedure instead.

  1. Step 1

    Enter transaction code PA30 in the command field and click the Enter button.

    Screenshot of command field.

  2. Step 2

    Complete the following field:

    • Personnel no.

    Screenshot of personnel number.

  3. Step 3

    Click Enter to populate the employee information.

  4. Step 4

    On the Payroll tab, click the box to the left of Other Taxes US.

    Screenshot of payroll tab.

  5. Step 5

    Click the Overview button.

  6. Step 6

    Click the box to the left of the record you want to copy.

  7. Step 7

    Click the Copy button.

  8. Step 8

    Enter the appropriate Start and To dates.

    Screenshot of tax type exceptions.

    TIPS:
    • When using the Copy button, the Start and To dates will populate with the dates of the existing record. Be sure to enter the new Start and To dates to keep the history of the existing record.

    • For this example, the employee’s exemption will be effective for one pay period only, therefore dated with the check date for the period exempted.

  9. Step 9

    Enter the necessary changes to the record.

    Screenshot of tax type exceptions.

    TIPS:
    • Exemption selections are as follows:

      • Blank - Not exempt.
      •  R - Exempt, reportable:  use for an employee that is exempt from taxation, but whose earnings are reportable.
      • X - Exempt, partly reportable:  use for an employee when no tax is withheld and the /6XX wage types are built, but the /7XX wage types are not.
      • Y - Exempt, not reportable:  use for an employee that is both exempt from certain taxes and whose earnings should not be reported, such as a foreign national
    • Paid Family and Medical Leave (PFML) Tax Types are:

      • 087 – Employee Family Leave Insurance Tax
      • 099 – Employee Medical Leave Insurance Tx
      • 100 – Employer Medical Leave Insurance Tx
    • Refer to the Washington Paid Family & Medical Leave program on the Employment Security Department’s website for questions related to an employee’s PFML exempt status or contact the PFML program at paidleave@esd.wa.gov.

  10. Step 10

    Click the Enter button to validate the information.

  11. Step 11

    Click the Save button.

    TIPS:
    • Be aware that exemptions should be delimited in the event of a Separation or Transfer to a new agency. Many exemptions do not follow the employee.

    • If an employee changes between non-bargaining unit and bargaining unit positions mid-pay period, adjustments to PFML premiums will need to be made. Please see the Additional Payment user procedure for more information.