HRMS Security

Procedure Updated: 
Friday, December 10, 2021

The Human Resource Management System (HRMS) is the enterprise HR and payroll system for Washington State government. HRMS security administration is performed by the HRMS Security Team at OFM.

The HRMS Security team accepts HRMS role change requests from agency designated HRMS security contacts only. Agency HRMS security contacts include an agency authorizer and requestor.

  • Security Contact Authorizer - an agency employee authorized to make changes to the agency HRMS Security contact list. An authorizer may submit HRMS Role Request forms.
  • Security Requestor - an agency employee authorized by the Security Contact Authorizer to submit HRMS Role Request forms.

HRMS Security recommends the agency Security Reporting role be assigned to at least one agency HRMS security contact. This role allows the user to view all agency professional user accounts, role assignments and other security related reports. See Agency Security Reporting Role document for instructions to execute the transaction codes.

Each new HRMS Professional User must complete the OFM HRMS Basics course prior to receiving HRMS access. OFM will not monitor this process, however, it is the responsibility of each agency’s HRMS Security Authorizer/Requestor to ensure this has taken place prior to requesting roles or access for a new user.

HRMS Professional User Access

HRMS professional users are employees who are in a position that has HRMS roles assigned. The employee inherits these roles and are authorized to perform functions within HRMS.

The HRMS Decentralized Role Definition Handbook describes how the different HRMS roles relate to a user's access to transactions and system data. Contact your agency Security Requestor if you need to add or update professional roles.

HRMS & MyPortal Passwords