Payroll Cutoff Errors
Payroll errors should be corrected as soon as they are identified. Failing to correct an error will result in an employee being locked out of payroll and will require agency processors to pay the employee outside of HRMS. It is important that errors are corrected before 8pm on Payroll Day 3, even if the employee is not receiving pay.
| Payroll Cutoff Errors |
|---|
| Payroll_Cutoff_Errors.xlsx |
The following tools will assist with correcting payroll errors. Use the Payroll Cutoff Error list to identify the Cause of Error for the employee, then match the Cause of Error with the correct Correction Guidance tool:
| Cause of Error | Error Description | Correction Guidance |
|---|---|---|
| Payroll Redline | Payroll Redlines are caused by a wide range of issues. Redlines will stop payroll calculation for an employee, meaning the payroll process stops before HRMS checks for RPCIPE and ALAS errors. | Payroll Redline Guidance |
| ALAS Error | ALAS errors indicate something is out-of-balance financially. | ALAS Error Guidance |
| RPCIPE Error | RPCIPE errors have multiple causes most related to organizational assignment relationships, cost coding, banking information, or items in the Deductions Not Taken (DDNT) table. Note the RPCIPE error numbers outlined in the Payroll Error list and match it to the numbers in the RPCIPE Error Guidance. | RPCIPE Error Guidance |
OFM is committed to helping processors find solutions during payroll processing. If the Correction Guidance tool is not successful or you need additional assistance to clear an error, send an email to HereToHelp@ofm.wa.gov as soon as possible so that we can assist.
RPCIPE and ALAS errors are identified on the error reports and will not show on a Payroll Simulation or SP01 Spool as a redline. Errors are posted on Days 1 through 4 for a reporting period of Day 0 through 4 (Locked Employees). As an addition to assisting in clearing errors, the error reports posted the afternoon of Day 3 and the Locked Employees will include redline errors in addition to the RPCIPE and ALAS errors.
Please reference the Payroll Calendars for payroll processing dates.